Fleet Vehicle Options
 
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Home > State and Local > Fleet Management > Fleet Vehicle Options
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 Fleet Management – Vehicle Options
  This page contains information related to transportation options, vehicle insurance information and Office of Fleet Management (OFM) mandated motor vehicle operational procedures. OFM recognizes the need for different transportation options, detailed below.
 
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 Vehicle Lease / Purchase Process using VITAL Insights
  The Vehicle Lease/Purchase process is a series of checks and balances involving varied participants and technologies. Steps 1 and 7 occur in Team Georgia Marketplace (Statewide Contract Index), while Steps 2-6 occur in VITAL InsightsLink Opens in New Window

Hover over each step for details about each step of the process.
Vehicle Lease / Purchase Process
Step 7 Step 6 Step 5 Step 4 Step 3Step 2 Step 1
   
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 Vehicle Rental Business Practices
  PDF Icon CAR Rental Business Practices should be followed to maximize cost savings.
   
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 Rent - Lease - Purchase – Decision Process
  It's a common dilemma: rent vs. lease vs. buy - which is better? Depending on your situation, there are several options.
Should We Rent, Lease, or Buy? Learn why...

The answer is – it depends. It's not possible to simply say that one is always better than the other because the answer depends on the specifics of each agency's situation.

If you only need a vehicle for a short period of time, renting or mileage reimbursement may be your best option. However, you should view the rental comparison calculator on our Web site to compare renting versus reimbursement for using your personal vehicle.

Vehicle Cost ComparisonLink Opens in New Window

When making a 'lease or buy' decision, you must look not only at financial comparisons, but also at your agency's situation and need.

Black Arrow Is having a new vehicle every two or three years with no major repair risks more important than long-term cost?
Black Arrow Does your agency have enough capital funding to purchase a vehicle?
Black Arrow How many miles will you be driving the vehicle?
Black Arrow For how long does your agency need a vehicle?
Black Arrow Is it within your vehicle allotment?

See below to aid you in your decision making process to Rent, Lease, or Purchase
Factors POV Rent Lease Purchase
Mileage Under 30 miles per day Over 900 miles per month 14,000 per year 14,000 per year
Length of Time Needed Depends 1-3 months 6 months – 3 year 3-5 years
Must be under allotment? No No Yes Yes
Capital funding No N/A N/A Yes
Operating funding Yes Yes Yes Yes

If you need further assistance in this process, contact the Office of Fleet Management at 404-657-6906 or fms@doas.ga.gov
   
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 Vehicle Option Links
LogoTitleDescription
collapse Category: Vehicle Rentals Originating Within the State
DOAS LogoCompare rental costs vs. personal vehicle
The Department of Administrative Services provides renters the ability to make informed and fiscally sound decisions regarding vehicle travel when conducting state business. The electronic tool performs a cost comparison between rental options and the reimbursement costs associated with using a personal vehicle for business travel.
SAO LogoMileage reimbursement rates for use of personal vehicles.
When it is determined that a personal motor vehicle is the
most advantageous form of travel, the employee will be reimbursed for business miles traveled.
Enterprise LogoEnterprise Rent-a-Car
To receive the state contract discounted rates for rentals originating in Georgia, use Discount Rate Code 03A1534.
collapse Category: Vehicle Rentals Originating Outside the State
National LogoNational Car Rental Reservations
Statewide contract for rentals originating outside Georgia.
collapse Category: Statewide Vehicle Contracts
Team Georgia Marketplace LogoVehicle Contracts- for details view the Statewide Contract Index Listing
The Georgia Department of Administrative Services provides Statewide contracts  for
• Vehicle Rental
• Vehicle Leasing
• Vehicles, Administrative (Purchase)
• Police Pursuit (Purchase)
• Motor Vehicle Maintenance & Inventory Management Services
• Auto, Truck, Bus Parts and Maintenance Parts Management
• Vehicle Lifts and Related Garage Equipment
• Mass Transit Vehicles (Buses)
   
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 Auto Insurance
  The state's liability coverage automatically attaches to any employee while doing his/her official duties in any vehicle. If you want auto physical damage coverage, which pays for damage/loss to the state vehicle, simply provide the vehicle information and the current market value to fms@doas.ga.gov. Coverage applies immediately. Your agency will be billed for this optional coverage.
 
Learn more about Auto Insurance at DOAS Risk Management...
Learn More
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 Operational Forms and Documents
  The vehicle options information is grouped by categories for easy access. Click the arrow next to a category to view the requirements for that specific category, or expand all to view the details of all categories.
TypeTitleDescriptionDate
expandAuto Liability Coverage 
expandState-Owned Vehicle Acquisition Process 
Document IconVehicle Request RequirementsStep-by-step instructions on how to create a vehicle request.12/20/2010
expandState-owned Vehicle Assignment Process (MV1) 
Document IconMV1 Training PresentationMV1 Procedure7/10/2012
expandVehicle Leasing Program 
Document IconVehicle Leasing ProgramThis program helps reduce the age of Georgia’s vehicles, lowers transportation costs, and improves reliability, service delivery, safety, and driver productivity.12/20/2010
Document IconVehicle Leasing Example - DJJA leasing pilot for the Department of Juvenile Justice. 12/20/2010
expandVehicle Rental Program 
Document IconVehicle Rental Business PracticesBusiness practices for renting vehicles for state business.3/4/2013




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