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Fleet Management – Vehicle Options |
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This page contains information
related to transportation options, vehicle insurance information and Office of
Fleet Management (OFM) mandated motor vehicle operational procedures. OFM
recognizes the need for different transportation options, detailed below. |
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Vehicle Lease / Purchase Process using VITAL Insights |
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The Vehicle Lease/Purchase process is a series of checks and balances involving varied participants and technologies. Steps 1 and 7 occur in Team Georgia Marketplace (Statewide Contract Index), while Steps 2-6 occur in VITAL Insights
Hover over each step for details about each step of the process. | | |
Review statewide
contract |
| The agency
requestor reviews the statewide contract for vehicle pricing and
available suppliers in Team Georgia MarketplaceTM. |
Purchase or
lease a vehicle |
| The agency
requestor purchases the vehicle through the statewide contract in
Team Georgia MarketplaceTM. |
Approval
Notification |
| The Office of
Fleet Management notifies the agency via an automated email if their
vehicle request has been approved. |
Request Approved
by Office Of Planning and Budget |
| The vehicle
request routes via VITAL Insights to Office of Planning and Budget,
which reviews the request to ensure adequate funding and
justification for the purchase. |
Request approved
by Office of Fleet Management |
| After clearing
the agency approval, the vehicle request routes via VITAL Insights
to the Office of Fleet Management, which ensures that the agency has
met fleet policy requirements. |
Request approved
by agency |
| Agency
personnel approves vehicle acquisition, through VITAL Insights, and
ensures that agency procedures have been followed in the acceptance
and payment for the vehicle. |
Complete vehicle
request |
| The agency
completes the initial request in VITAL Insights and provides
new/replacement vehicle information, supplier information. |
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Should We Rent, Lease, or Buy? Learn why...
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| Logo | Title | Description |
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 Category: Vehicle Rentals Originating Within the State |  | Compare rental costs vs. personal vehicle | The Department of Administrative Services provides renters the ability to make informed and fiscally sound decisions regarding vehicle travel when conducting state business. The electronic tool performs a cost comparison between rental options and the reimbursement costs associated with using a personal vehicle for business travel. |  | Mileage reimbursement rates for use of personal vehicles. | When it is determined that a personal motor vehicle is the
most advantageous form of travel, the employee will be reimbursed for business miles traveled. |  | Enterprise Rent-a-Car | To receive the state contract discounted rates for rentals originating in Georgia, use Discount Rate Code 03A1534. | | Category: Vehicle Rentals Originating Outside the State |  | National Car Rental Reservations | Statewide contract for rentals originating outside Georgia. | | Category: Statewide Vehicle Contracts |  | Vehicle Contracts- for details view the Statewide Contract Index Listing | The Georgia Department of Administrative Services provides Statewide contracts for
• Vehicle Rental
• Vehicle Leasing
• Vehicles, Administrative (Purchase)
• Police Pursuit (Purchase)
• Motor Vehicle Maintenance & Inventory Management Services
• Auto, Truck, Bus Parts and Maintenance Parts Management
• Vehicle Lifts and Related Garage Equipment
• Mass Transit Vehicles (Buses)
| | Category: State-Owned Vehicle Assignment MV1 | | Access Vehicle Assignment System MV1 | Request access user ID and password in writing, on agency letterhead, containing the user's name, job title, department, phone number, and e-mail address. DOAS Office of Fleet Management
200 Piedmont Avenue SE, Suite 1206 West Tower, Atlanta, GA 30334. Email: fms@doas.ga.gov |
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Auto Insurance |
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The state's liability coverage automatically attaches to any employee while doing his/her official duties in any vehicle. If you want auto physical damage coverage, which pays for damage/loss to the state vehicle, simply provide the vehicle information and the current market value to fms@doas.ga.gov. Coverage applies immediately. Your agency will be billed for this optional coverage. |
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Operational Forms and Documents |
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The vehicle options information is grouped by categories for easy access. Click the arrow next to a category to view the requirements for that specific category, or expand all to view the details of all categories. | | |
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