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| Human Resources Administration – Board Rules, Policy and Compliance |
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The Human Resources Administration Division supports state government in operating within a framework of uniform personnel policies and practices. The Division provides expertise in state and federal regulatory compliance issues.
These services include: assistance in the development of agencies’ personnel policies; guidance on regulatory compliance issues such as FMLA, FLSA, ADA, and EEO, among others; and technical assistance in complying with State Personnel Board Rules covering classified and unclassified employees. |
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Purpose of Rules & Regulations of the State Personnel Board |
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The purpose of these rules is to implement and to give effect to the provisions of Article IV, Section III, Paragraph I of the State Constitution of 1982, the Merit System Act (Ga. Laws, 1975, p. 79, as amended), and O.C.G.A. section 45-20-1 in achieving the following objectives:
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To establish in the state a system of personnel administration based on employee merit; |
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To attract, select, and retain the best employees without regard to political influences; and |
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To foster the overall effectiveness and efficiency of state government. | |
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State Personnel Board Members |
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The State Personnel Board is responsible for determining the appropriate statewide human resource management goals, ensuring that policies and rules are in place to effectuate such goals, and reviewing adverse personnel actions as the Board deems appropriate. Members of the State Personnel Board are appointed by the Governor for five-year terms. |
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Meetings |
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"The State Personnel Board Meetings" are generally scheduled for the second Tuesday of each month. If a meeting is cancelled, a “C” will be placed in the column for that month.
"The Employee Benefits Council Meetings" are generally scheduled to immediately precede the State Personnel Board Meeting. If a scheduled meeting is cancelled, a “C” will be placed in the column for that month. | | |
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| Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
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 Employee Benefits Council Meetings |  Year: 2013 | | 8C | 12C | 18 | 9C | 14 | 11 | 9 | 13 | 10 | 9 | 12 | 10 | | State Personnel Board Meetings | | Year: 2013 | | 8C | 12C | 18C | 9 | 14 | 11 | 9 | 13 | 10 | 9 | 12 | 10 |
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| Type | Title | Date |
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| Employee Benefits Council Meeting Minutes | | Year: 2012 |  | Employee Benefits Plan Council Meeting Minutes - October 9, 2012 | | | Employee Benefits Council Meeting Minutes - July 10, 2012 | | | Employee Benefits Council Meeting Cancellation for August 2012 | | | Employee Benefits Council Meeting Minutes - June 10, 2012 | | | Employee Benefits Council Meeting Notice for July 10, 2012 | |  | Employee Benefits Council Agenda for June 12, 2012 | | | Employee Benefit Plan Council Minutes - January 10, 2012 | | | State Personnel Board Meeting Minutes | | Year: 2012 | | State Personnel Board Meeting Minutes - November 13, 2012 | | | State Personnel Board Meeting Minutes - September 11, 2012 | | | State Personnel Board Minutes - June 12, 2012 | | | State Personnel Board Meeting Cancellation for August 2012 | | | State Personnel Board Meeting Cancellation for July 10 | | | State Personnel Board Meeting Agenda for June 12, 2012 | | | State Personnel Board Minutes - April 10, 2012 | |
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State Personnel Board Rules & Modifications |
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State Personnel Board Rules (SPB) |
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The Human Resources Administration Division of DOAS is responsible for administering the State Personnel Board Rules which are provided below for information purposes. For an official copy, please refer to the Rules provided by the Administrative Procedure Division of the Secretary of State. You may also view a reformatted user-friendly version of the State Personnel Board Rules with a Table of Contents by scrolling down on this page and clicking on the arrow next to "Rules of the State Personnel Board." This will expand to show a listing of the Rules. Please click on the icon next to a specific Board Rule to view it. |
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State Personnel Board Rules Modifications |
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SPB Rule Modifications are rules that are being considered for adoption by the State Personnel Board and not yet approved by the Board or signed into law by the Governor of Georgia. In accordance with SPB 478-1-.05 Policy Guidelines, the modifications are posted below. | |
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Statewide Overtime Policies | | |
| Type | Title | Description | Date |
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| State OT Policy | The State OT Policy provides the rules, regulations, and procedures governing working hours, the payment of overtime, and the granting of compensatory time. | 6/20/2012 | | Appendix 1 for OT Policy | Appendix 1 provides definitions and checklists to guide determining exemption status under the FLSA. | 6/20/2012 | | Appendix 2 for OT Policy | Appendix 2 is an Employee Acknowledgement form regarding FLSA Compensatory Time. | 6/20/2012 | | Appendix 3 for OT Policy | Appendix 3 provides definitions and examples to guide determining qualifying work time for calculating compensation. | 6/20/2012 | | Appendix 4 for OT Policy | Appendix 4 is the Office of Planning and Budget form Request for Overtime Approval. | 6/20/2012 | | Appendix 5 for OT Policy | Appendix 5 provides a list of the U.S. Code of Federal Regulations and the Federal Register provisions governing the Fair Labor Standards Act. | 6/20/2012 | | Emergency Overtime Policy | The Emergency Overtime Policy provides the uniform practices applicable to employees affected by a Georgia gubernatorial declaration of emergency. | 6/20/2012 |
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Inclement Weather |
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The Inclement Weather Policy prescribes uniform procedures for the closure of state offices and the treatment of employee absences from work during periods of inclement weather and other emergencies. |
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Substance Abuse Testing Program |
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The Human Resources Administration of DOAS assists in statewide substance abuse screening of applicants and State employees by acting as a liaison between the testing laboratory, the Medical Review Officer and State agencies, authorities and other entities. The program provides testing policies and procedures that meet the highest standards in testing and conform to federal and state laws and regulations.
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Medical & Physical Examination Program (MAPEP) Objective |
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As defined by 1981 Opinion of the Attorney General Number 81-23, the legislative intent of O.C.G.A. 45-2-40 is:
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To insure that the prospective employee will be physically capable of carrying out the duties of his or her appointment; |
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To protect the prospective employee from possible harmful effects associated with his employment, which may arise by virtue of a particular preexisting physical malady; and |
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To protect the state from potential liability under workers' compensation laws for conditions arising after employment, but caused in whole or part by preexisting physical conditions. |
Additionally, the MAPEP is designed to provide a consistent, job-related process for determining and applying the medical and physical standards of the state and to provide for administrative procedures that are straightforward, clear and minimal. |
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MAPEP Resources | | |
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Fitness-For-Duty Resources | | |
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| Topic | Name | Contact Information |
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| Policy and Compliance | Sherma Francis | Ph: 404-657-2186
Email: Sherma.Francis@doas.ga.gov
| | Director, Policy and Compliance | | Reduction-In-Force | Johnnette Heard | Ph: 404- 463-7055
Email: Johnnette.Heard@doas.ga.gov
| | | Substance Abuse Testing Program | Gail Stowers | | | | Substance Abuse Testing Program | Felicia Lowe | | |
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